Working with CSV files

By February 13, 2012 No Comments

A CSV (comma-separated values) file is a basic version of a collection of data – with no extras or fancy formatting. Each field is separated by a comma. Since many applications use non-standard file formats (think of them speaking different languages), CSV files act as a universal format that enables you to see your data in a variety of applications, including Microsoft Excel, Apple Numbers, Google Spreadsheets and more.

Tips

CSV file tip #1 – Some programs will import your data and combine fields like first and last name in the same column. If this happens to you, be sure to select “space” and “comma” separators in the options provided when opening a CSV from an outside source. This will separate your data into different columns instead of bunching up all the information in one single field.

CSV file tip #2 – Replace (Ctrl + f). Sometimes imports can get stuck because your files are full with unwanted punctuation. Think of Replace as seek and destroy for errant characters. In the Edit menu select Replace or hit Ctrl + f on your keyboard, in the “Find What:” field type in whatever it is you want to mass replace, leave the “Replace With” field blank and click “Replace All”.

CSV file tip #3 – Save your CSV file in Unicode UTF-8 format, as that is the default for most online databases.

 

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